October 6, 2017

Office Coordinator

Interact

Office Coordinator
Boulder, CO
Full-Time
Start Date: October 2017

About Us
Interact is a Boulder-based strategic branding and packaging design agency focused on the food and beverage industry. We’re a tight knit, rowdy group who laugh all day in an open workspace with loud music. As a small, fast-paced agency that runs on hustle and passion, we seek hardworking folks who can focus and thrive in a creative environment.

About You
We are seeking an organized and competent professional with phenomenal communication skills and who can carry out a wide range of administrative duties efficiently and accurately. You are the right fit if you are resourceful, personable, detail-oriented, possess the utmost professional discretion, have a “can do” attitude, and take direction well while still being proactive and anticipating the needs of the office. Prior QuickBooks experience is a must. Prior IT experience is a bonus.

Position Description
You will be the pulse of the office, central to the seamless functioning of our team and space. You will be in charge of ensuring that the office is client-ready and in tip-top shape at all times. You will coordinate, delegate and own a range of administrative tasks in addition to being the President’s right hand “man.” You will reply to all requests with a sense of urgency and resourcefulness. And you will have a ton of fun alongside us!

Responsibilities
• Be a warm and enthusiastic presence in the office, both externally (as the primary greeter directing and assisting visitors) and internally (planning team celebrations, gifts, happy hours, etc.).
• Work directly in QuickBooks and with our Bookkeeper and Managing Director to handle A/P, A/R, and other day to day financial tasks including customer and vendor setup, entering estimates and invoices, cutting checks, making daily bank deposits, categorizing expenses and organizing expense reports.
• Provide executive assistant support to the Principal including making travel arrangements, scheduling meetings and dinners, calendar management, entering contacts into our CRM database, and running personal and office-related errands.
• Own daily, weekly, and monthly office maintenance routines including cleaning/tidying, plant watering, maintaining inventory of snacks and supplies (monitoring, ordering and restocking), organizing storage closet and client samples, shredding documents, and reordering stationary/business cards.
• Troubleshoot issues, be the first point of contact, and coordinate services/repairs with external parties and vendors including the landlord, IT contractor, Comcast, subscription services, etc.
• Manage and maintain sensitive documents including contracts, non-disclosure agreements, personnel records, and employee on-boarding paperwork.
• Arrange client meetings and lunches in the office and offsite.
• Handle all incoming and outgoing mail and shipments.
• Runs errands and performs miscellaneous job-related duties as assigned.

To Apply
• Send a resume and brief cover letter to Abby@Interactboulder.com.
• To demonstrate how detail-oriented and resourceful you are, please include a picture of a whisk with your application.